Simplify Your Family's Emergency Preparedness

How to Keep Your Household Information Organized

person sitting on sofa with laptop to organize critical information

I get it, you want to make sure your information is only seen by certain people. But, for many reasons, it is so important to keep your household information organized. 

Every member in your household should know where to find stuff like repair company phone numbers or alarm passcode, especially in an emergency situation.

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Why you need to organize your Household information

Consider these scenarios; at least one is probably going to sound familiar to you:

  • Vacation is supposed to be fun. But preparing to leave is so much work. Save yourself a ton of time by not having to write out pages of information for your house sitter or neighbor that is going to keep an eye on things.

  • When the air conditioner stops working and it's 103 degrees outside, you're hot and cranky. The last thing you want to do is try to remember when it was last serviced and which company it was.

  • Your child accidentally sets off the security alarm when they come home from school and they can't remember the passcode or safe word.

  • Your husband is traveling for work. He wants to protect you, but you're not comfortable having the gun safe code written on a sticky note in your night stand.

  • Relieve yourself of constant metal clutter and worry by outlining your family's plans for outages, fire and evacuation. This ensures that everyone has access to it, and that you can easily schedule regular reviews of the details.

  • Documenting upgrades to your appliances will ensure that you don't miss a warranty window in the event that something is not working correctly. It is also extra convenient when you get ready to sell your home, because those details can increase the value.

  • In the tragic event of a fire or some other unexpected damage to your home, you will need an inventory of valuable items including jewelry and heirlooms.

These are just a few examples of why keeping all your household information organized is such a big deal. I’m sure you could list a few more scenarios from your own experiences.  But what if you need this information when you’re out running errands? Or your spouse calls you while you’re at the dentist with one of your kids?


That’s the beauty of the Household section of the Information Hub. All the important details in a convenient digital format, stored where you want it and accessible when you need it: for every member of your family!

What's included in the Household Information pdf

1 – Home

  • Safety- smoke/CO alarms, fire, outages, gas & water shutoff, evacuation plan
  • Mortgage
  • Property Tax
  • Homeowners Insurance
  • Homeowners Association
  • Home Warranty
  • Second Mortgage or Home Equity Loan
  • Realtor

2 – Storage & Locks

  • House Keys
  • Hide-A-Keys
  • Garage Code
  • Door Codes
  • Combination Locks
  • Gun Safe
  • Fireproof Box
  • Home Security System
  • Mailbox

3 – Breaker Box

  • Home
  • Shop
  • Garage

4 – Sprinklers


  • Program Schedule
  • Diagram of Sprinkler Layout

5 – Recurring Services


  • Pest Control
  • Security System
  • Pool & Spa
  • Lawn Care
  • Housekeeping
  • Yearly Services

6 – Repair Companies

  • Plumber
  • Electrician
  • HVAC
  • Appliance Repair

7 – Upgrades



  • Water Heater
  • Furnace
  • Appliances
  • Sheds
  • Add-Ons
  • Remodels
  • Shade Structures

8 – Equipment Inventory

  • Lawn Mower
  • Air Compressor
  • Guns
  • DSLR Camera

9 – Heirlooms & Collectibles

  • Jewelry
  • Antiques
  • Artwork
  • Precious Metal
  • Photos

10 – Passwords



Plenty of space for ALL the passwords so you stop wasting time trying to find them scribbled on a sticky note… that is stuck to who knows where.

11 – Notes


Use this section for whatever you want. It would be a great place to write down schedules- trash pick up, housekeeper, etc.  And any unique property features.  Maybe you have a pool or a septic system.  Let it work for you, and rest in the confidence that it won’t get lost.

mockup of multiple pages from household section of info hub

What happens if you don't organize all your household information?

Honestly?  Maybe nothing.  You could grow old with your spouse, sell your home and give away your valuables while you are still mentally competent.  Then you could enjoy the rest of your life in a retirement community where you don’t need to maintain most this information anymore.


The reality is, however, life isn’t usually wrapped up in such a neat bow. Imagine if you were killed in a car accident. Your spouse and kids would be devastated, trying to process a future without you and picking up the pieces.  You would not want them to have the additional burden of being surprised by the responsibilities you used to manage.


I know that hypothetical is painful to consider.  But you are alive, and obviously looking for ways to serve and protect your family.  When you organize and maintain your household information now, it will increase your time and efficiency. You won’t have to hunt for the same information repeatedly or be distracted by wondering when the pest control company is going to show up.  


Every minute you can save is a moment that you can make a memory with your family.  You all deserve that priceless gift. 

The BEST way to store all of your household information

Have I convinced you yet that keeping all of your household information in one easy to access location is the way to go?


I get it – it feels like a lot of work and probably a few headaches. But, you will be so happy you took the time to gather all of this information in one file. Do yourself a favor and click here to get the Household Information fillable pdf so that you don’t have to repeat this process in the future.


 There is no timeline for completing every section of the Information Hub, but you will feel so prepared and organized once you’re done. Just remember, one section at a time. Maybe even one page at a time. It’s well worth the effort.

  • Home

  • Storage & Locks

  • Breaker Box

  • Sprinklers

  • Recurring Services

  • Repair Companies

  • Upgrades

  • Equipment Inventory

  • Heirlooms & Collectibles

  • Passwords

  • Notes

  • All in a fillable, pdf file

Related Posts:

5 simple things you can do to get your family prepared if you don't have thousands of dollars or hundreds of hours


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