Simplify Your Family's Emergency Preparedness

How to Organize Your Pet Documents

dog guinea pig and cat with paws on a white table

Everyone who has a pet has important records that go along with that pet. If you want to make your life easier, you need to organize your pet documents.


Keep reading to see why keeping all of your pets’ information in one place comes in handy for more than just emergency situations.

**This post contains affiliate links, which means if you click on a link and make a purchase, I may make a small commission at no extra cost to you.

Reasons why you need to keep track of important pet documents

Even if you haven’t personally experienced any of these scenarios yet, they are common and very real possibilities as a pet owner:

  • A squirrel chase has resulted in a lost pet, and now you desperately NEED the microchip information you hoped you never would.

  • Since your dog is not a fan of his collar, you don't put it on him... and that's the trip to the park when you are asked to provide proof of licensing.

  • There is a medical emergency with your pet, but you're on vacation and need to visit a new veterinarian.

  • Your dog was provoked, and consequently bit someone; you need immediate vaccination and training records.

  • You are leaving your pet with a sitter, and you want them to take really good care of them- without having to write every single detail down.

  • That sore that was on the back of your pet's leg and just sort of when away on it's own? Well, it has returned. The veterinarian wants details and you're trying to remember the timing of it...was it 3 months? 6 months? Or even a year ago?

  • You've moved and have your pet at a new vet's office. They'd like to run some tests that you swear your previous vet already did, but you can't remember for sure. They won't treat your pet until they have the results of these tests, so you're going to have to pay for them again.

Unfortunately when we need information about our pets, it’s often unplanned and urgent!  Having our documents tucked away in an emergency binder or even a fireproof box isn’t enough. Our pets’ very lives could be in jeopardy and we need to be able to assist in their care with information only we have.  What a helpless feeling to be standing in an animal ER, knowing the critical details you need are in your emergency binder in your home office.


That’s what is so valuable about the Pet section of the Information Hub. All the important details in a convenient digital format, stored where you want it and accessible when you need it: for every member of your family!

Here is what's included in this pet document checklist

This is a place to store all of the important information that YOU probably have in your head,  but someone else would need to take good care of your pet!

1 – Basic Information


This section includes:


  • Birthdate & Birthplace
  • Distinguishing Features
  • Common Hiding Places
  • Microchip Info
  • Allergies & Medical Information
  • Pet Groomer
  • Boarding Facility/Pet Sitter/Stables
  • Photo of you with your pet

2 – Medical

  • Blood Type
  • Allergies- reaction, date, location
  • Medical Conditions & Treatments
  • Surgeries- procedure, date, surgeon
  • Veterinarian
  • Medical Insurance
  • Pharmacy
  • Medications

3 – Documents


  • Vaccine Record 
  • License/Registration
  • Pedigree
  • Adoption Records
  • Illnesses

4 – Notes

Depending on the type of pet you have, this section could be used to document a lot of additional information that doesn’t fit into the previous categories, such as:


  • Type of food they eat & feeding schedule
  • Training – name of company you worked with & your pet’s ability level
  • Preferences – motivated by balls vs treats, likes bedroom doors open at night so they can “check” on everyone while sleeping, etc.
  • Fears- anxious at the sound of fireworks & thunderstorms, doesn’t enjoy water, etc.
  • Proof of Service Dog Certification
  • Past events that may be relevant: altercation with another animal or human, etc.
Multiple devices with pet documents on screen.

What Could happen when you don't organize important pet records

There is so much you know about your furry family members.  Pet owners just get it; they know there is specific information and documents every pet owner should have.  It’s not typically information you need to share with others, so things can go really wrong if someone else is caring for your pet and you don’t have these things written down and available to them.  Here is a perspective from my sister-in-law about their family’s English Cream Golden Retriever:

Daily life with our dog seems pretty typical to us.  But it might not be to an outsider.


  • Our furry baby became violently ill at 10 weeks old after being given a round of puppy shots; the veterinarian advised to avoid all future vaccinations for the sake of her health.
  • She eats a combination of Raw Meaty Bones and fresh produce once per day.  She is allergic to eggs.
  • She has barked a total of three times in her entire 10 year life – which means if you hear her bark, she’s alerting you to something very important.
  • Her mom died giving birth to a subsequent litter, caused by a disease that is genetic.
  • She is highly trained: hunting (aka Gun Dog), retrieving, agility, snake location and tricks.  She is also a registered and certified service dog.

All of these things are what make her special, but they are also the things that could possibly cause a danger to her health or stress to someone who has assumed care of her.  I wouldn’t want that person to have to guess her medical history and be wrong.  Or think she’s lonely and needs a companion, when we know she’s a “people” dog and would prefer not to be around other dogs.


We are fortunate that we have never had an emergency situation with our beloved pup.  And now that we have the Pet section of the Information Hub, I have confidence that in the event that something unexpectedly happened to us, our dog would be well cared for.

Picture of a dog with family in the background

Get started by tracking your Pet Records

Organizing your pets’ information is not just helpful for you. Consider this the ultimate pet sitter checklist as well. Or…permanent pet owner, in the event of your death.


This one is so simple you can easily knock it out in one afternoon. It’s well worth your time!


Got kids? If so, I bet you’re already starting to imagine how empowering it would be to have a similar documentation system for each member of your family. You are absolutely right! And that’s why I would suggest the entire Information Hub! There are 9 other sections in addition to the Pets Section, that will help you get EVERYTHING in your life organized and documented!

  • Basic Information

  • Medical

  • Documents

  • Notes

  • All in a fillable, pdf file

Related Posts:

5 simple things you can do to get your family prepared if you don't have thousands of dollars or hundreds of hours


hands holding a sign.

This website uses cookies to ensure you get the best experience.